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| On employee pay stubs and payroll records |
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QUESTION: During paydays, I only receive a check with a total amount on it. Even though I know what I make per hour and I can do the math, I still want to know about my deductions. Shouldn’t I get a pay stub? I also want to know my payments and deductions in the last year. Can I ask to see my payroll records from my employer?
Answer: According to California Labor Code, every time employees are paid their wages, whether by check, in cash, or some other method, the employees must be given an accurate and written itemized wage statement concerning the employee’s earnings. This itemized wage statement is commonly known as a pay stub.
The following information is required to be on an hourly-wage employee’s pay stub:
1) The employer’s name and address
2) The name of the employee and the employee’s Social Security or employee identification number (Effective January 1, 2008, only the last four digits of the employee’s Social Security or employee identification number may be shown on the itemized statement.)
3) The inclusive dates of the period for which the employee is paid
4) The employee’s hourly rates in effect during the pay period. This will include the regular hourly rate and the overtime rate, if any.
5) The corresponding number of hours worked by the employee at each hourly rate. For example, if the employee worked 80 regular hours at $10 per hour and 10 overtime hours at $15 per hour, these should be reflected on the pay stub.
6) Total hours worked. In example number 5 above, the employee’s pay stub should reflect that the employee worked a total of 90 hours for the pay period.
7) Gross wages earned
8) All deductions. The employee may authorize the employer in writing that all deductions may be aggregated and shown as one item.
9) Net wages earned
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